SharePoint has greatly evolved since its inception two decades ago, with Microsoft making a significant shift in the platform moving to SharePoint Online.

The platform offers many benefits, yet many business owners still hesitate to move to the cloud. We explain more about why you should consider the platform with our top 5 benefits of SharePoint Online.

Benefits of SharePoint Online – Hosting and operational costs

When it comes to hosting costs, Microsoft has you covered. Whether it’s maintenance or version updates this is all done by Microsoft online.

Plus, as SharePoint Online is cloud basedyou will reduce your IT infrastructure to its minimal, reducing operational costs without compromising on functionality. A great option for any large, or small, company looking to keep overheads low while remaining competitive and getting set-up rapidly.

SharePoint licenses

When upgrading, you can buy a licence for SharePoint Online and you’re good to go. You don’t have to pay for any upgrades or ‘new versions’ that come automatically, meaning you can realistically set your IT budgets and not have to worry about resources expiring or adding an unexpected cost. 

It’s also worth noting that Office 365 and Microsoft 365 bundles that most organisations pay for, come with a SharePoint license (E3) included. 

Ability to scale

Compared to SharePoint On-Premises where you are limited to your server capacity, SharePoint Online is infinitely scalable. 

In Office 365, you only pay for what you need, when you need it. The per user/per month model allows you to add and remove users, so you can budget accordingly. Setting up new users on Office 365 can also be done easily. All you need to do is head to the Admin Portal to create a new user or assign new licenses.  

The same scalability applies when it comes to Office 365 storage. You only pay for the storage you need, when you need it, and can easily purchase more storage with little effort.

Maintenance and updates

An important benefit of SharePoint Online is the need for internal resources are reduced. Unlike SharePoint On-Premises, there’s no new hardware to buy and maintain, which means your IT staff can focus on more impactful tasks. 

You’re always on the latest version

When you move your content to SharePoint Online, you do so ‘for life’. There’s no time limit on how long you must stay until you need to move to the next new version – unlike the on-premises versions where an upgrade is required (with all the costs and hassle) every few years. 

As demonstrated there a several benefits to SharePoint Online. It can be a great choice for all organisations looking for a dynamic collaboration solution that doesn’t require much effort to support it.  

If your organisation is considering SharePoint as a collaboration platform, we believe ultimately, SharePoint Online is the simplest and quickest way to get value the fastest. 

Still need help discovering the full potential of SharePoint Online? Talk to our expert team of Microsoft consultants who will discuss your requirements and detail how SharePoint could benefit your business. You can also download our complete guide to SharePoint below. 


SharePoint Guide