Microsoft 365 is a Cloud based product that can provide your organisation with email, Microsoft Office and other business applications on a subscription basis. In most cases, if you’re a charity or non-profit organisation you can claim your Microsoft 365 licensing as a donation from Microsoft. The donation will give you free or highly discounted licensing. 

There are different Office 365 plans and options available to charities and non-profits. Some plans depend on how many users you have and which applications you want to have access to. It’s important to also make sure that your organisation is eligible for the donated licensing. In this article we give you an overview of Microsoft 365 for nonprofits, how it can help charities and the pricing/licensing options available.

About Microsoft 365

Microsoft 365 is Microsoft’s leading offering for businesses. It combines the benefit of the cloud with the strength of the office 365 productivity suite. It brings together best-in-class Office apps with powerful cloud services, device management, and advanced security. It includes the full range of familiar Office 365 applications including, Word, PowerPoint, Excel, SharePoint, Teams and more. 

  • Windows 10 
  • Enterprise Mobility + Security (EMS) 
  • Device and security management 

How Microsoft 365 can help charities

Microsoft 365 with Microsoft Teams can help your nonprofit improve cybersecurity, reduce costs, and empower staff and volunteers to work from anywhere. 

Empower staff and volunteers to succeed with the dynamic set of tools included in the nonprofit plans. Provide team members with free email and online document editing and storage. And with video conferencing and instant messaging, you can bring teams together from around the world. 

Eligibility criteria for nonprofit license

To qualify for discounted licenses, organisations must be a nonprofit or non-governmental organisation (NGO) with recognised legal status in their respective country. 

In addition to the organisation criteria, eligible organisations must also operate on a not-for-profit basis and have a mission to benefit the local community. To see the full list of eligibility criteria, Microsoft has documented more information here.  

Once you are satisfied that your organisation meets the criteria you can apply for nonprofit status via the Microsoft registration page. 

Small and mid-sized nonprofits (business)

Standard pricing Charity pricing Percentage saving
Microsoft 365 Business Basic £4.50 user/month Free for up to 300 users
Microsoft 365 Business Standard £.9.40 user/month £2.30 user/month 75%
Microsoft 365 Business Premium £16.60 user/month £3.80 user/month (free for up to 10 users) 86%

Large nonprofits (Enterprise)

Standard pricing Charity pricing Percentage saving
Office 365 E1 £7.50 user/month £1.51 80%
Microsoft 365 Business Standard £20.20 user/month £7 65%
Microsoft 365 Business Premium £33.40 user/month £19 43%

If you’d like more information about Microsoft 365 nonprofit pricing get in touch with our team.