Project Description

Wheatley Group were looking to digitise their Clerk of Works inspection service and engaged Bridgeall to provide a solution. Their existing solution was disjointed and used third party software and manual processes. The team provided a high-level summary of requirements, and Bridgeall proposed a Power App be developed for their clerk of works to use while out in the field.  

About Wheatley Group

Wheatley is Scotland’s leading housing, care and property-management group and one of the UK’s best-accredited organisations. 

Owning or managing over 93,700 homes, Wheatley delivers award-winning services to over 210,000 people across 19 local authorities in Scotland. Wheatley employs 2700 people directly and a further 2000 as joint owners of one of Scotland’s largest repairs and maintenance companies, City Building (Glasgow).  

Challenges facing Wheatley

In today’s data-driven world, it’s crucial for businesses to have fully integrated systems. Disconnected data scattered across operations makes it difficult to extract meaningful insights and slows down decision-making. 

This was the challenge faced by Wheatley Group. Their Clerk of Works site inspection system relied heavily on collecting data like photos and documents from various sites via manual methods. As a result, managing the data and compiling a comprehensive view of completed work was time-consuming and inefficient. 

We developed a fully branded Power Platform solution to replace a manual, paper– and email–based process with a modern, mobile-friendly app. The solution includes a model-driven app for administrative users to manage core data such as properties, projects, plots, and contacts, all integrated within Dataverse and leveraging existing SharePoint data. 

For field inspections, a tablet-first canvas app was designed for clerks of works and optimised for ease of use across different devices. The app supports various inspection types, including site observations, handover, end-of-year, and latent defects inspections—each with tailored functionality. Users can easily capture photos, notes, and signatures during inspections which they were not able to do as seamlessly as before. 

A single-click PDF report generation feature, powered by Power Automate, also allows for seamless documentation, automatically attaching reports to the relevant inspection and sending them via email. 

The solution was delivered through a managed deployment process, incorporating iterative testing, user acceptance testing (UAT), and ongoing feedback. We also facilitated training sessions and demos to support user adoption and ensure smooth rollout. 

 As a result of our review, Bridgeall was able to deliver the following benefits to the client:   

  • Streamlined workflows 
    Ability to create reports 
    See and identify as well as sort/filter information more efficiently
    Cost benefits – ROI saving people time and effort 

Build your next Power App with Bridgeall

At Bridgeall we have a team of Power Apps and Power Platform specialists. Our consultants are fully certified by Microsoft to build, assess and support Power Apps and have vast experience helping organisations do just that. 

We stay up to date with new features, best practice and are constantly improving our methodology to save you money and help you improve your Power App. We are a 4x Microsoft Solutions Partner and have 20 years’ experience in application development. Contact our team for more information on building your next Power App here.