Used by over 145 million daily users, Microsoft Teams is a leading communications app that allows you to collaborate easily with everything you need in one place available anytime on any device.  

What sets Teams apart is its seamless integration of applications that business users rely on every day, including messaging, Office 365, video meetings, file sharing, collaborative editing and team-based planning. But did you know that Teams has a multitude of lesser-known features that could elevate your Teams experience? In this blog we highlight some handy features that you can make use of when you’re next using Teams.

Auto-record your meetings

Whether you want to record an internal meeting or an external webinar, you can now ensure that you have the recording sorted ahead of time. In Meeting options, you can switch on the Record Automatically toggle to Yes before the meeting begins. 

When the meeting starts, Teams will automatically begin recording it. After the meeting, the video will appear in the meeting chat and in Microsoft Stream so you can use it later to take notes, or even send to others that were unable to attend on the day.

Collaborate on Office 365 documents directly in Teams

Collaborate on documents directly inside Teams without ever having to open the dedicated app on your computer. 

In Teams, within each channel, you will find a files library tab at the top of the channel. If you click the files tab, you’ll see all the files shared with you or by you. You can click the files to open them, or hit the New button, and then choose the document type.  

Once you find or upload a file, you can edit it together with your colleague. You can both open the file through the Files tab and edit. Edits will show up in real time and if you choose the Conversation or Start Conversation tab, you can have a chat with your co-worker at the side of the document.

Teams live transcription feature

Meeting notes can be very useful for all participants but taking them can be a chore. Which is why many Microsoft Teams users can now use a live transcription feature to create a written record of what’s said in a meeting almost in real time. 

Once the recording of your meeting is ready, click on the ellipsis and open your video in Microsoft Stream. 

Open the next ellipsis you see and click on Update Video Details. Choose the Video Language section, click Autogenerate a caption file and click Update. Once the process is finished you will be able to download a transcription of the meeting from the Microsoft Stream section.

Search chats easily in your channel

You can not only save your chats in your Channel, but Teams makes it easy to tag chats with memorable, more searchable titles. Doing so enables users to easily find their way back to them in the future if needed. To enable searchability, select the pencil next to the member names at the top and type a title that relates to the content of the chat and includes a word or phrase that will help you find it again.

Email forwarding to a Channel

Microsoft has made it easy for you to forward an email to any Microsoft Teams Channel you desire.  

To do this, look for the ellipsis next to the Channel name and click on Get Email Address. This creates an email address for the channel that you can now use to mail anything directly. A handy way of making it even more accessible.

Interested in learning more about Teams and its features? Contact our team for more information.